How to Write an Enquiry Letter Step by Step?
Table of Content
An enquiry letter is an important formal letter type in English grammar. It is often required in school exams, class assignments, and real-life situations when you need information about products, services, or academic courses. Mastering the correct format helps with confidence in writing and speaking English.
| Purpose of Enquiry Letter | Short Example Topic |
|---|---|
| Requesting product information | Asking for laptop features from an electronics shop |
| Seeking course or admission details | Enquiring about seat availability in a coaching class |
| Requesting service or quotation | Asking for cleaning service charges |
| Clarifying terms from a business | Enquiring about shipping policies before purchase |
What Is an Enquiry Letter?
An enquiry letter is a formal written request for specific information from a company or organization. In English grammar, it helps students and professionals learn how to ask clear questions in a respectful, structured format. Enquiry letters are widely used in both exams and practical situations.
Why Are Enquiry Letters Important?
Using enquiry letters lets you get correct details before making decisions. They build clarity in business communication and academic life. For students, learning the pattern helps score full marks in board and competitive exams, and prepares you for real-world queries effectively.
Format of an Enquiry Letter
A standard enquiry letter format ensures your message is clear and professional. Each part serves a purpose. Follow this sequence for school and exam requirements:
- Sender’s Address
- Date
- Receiver’s Address
- Subject (mentioning the enquiry purpose)
- Salutation (Respected Sir/Madam)
- Body (clearly state your request or questions)
- Polite closing (Thank you/ Looking forward to your reply)
- Signature (with your full name in block letters)
Step-by-Step Guide: How to Write an Enquiry Letter
- Begin with your address at the top left.
- Write the current date below the address.
- Add the address of the person or company receiving your letter.
- Mention the subject clearly (e.g., “Enquiry About Online English Course”).
- Start with a formal salutation such as “Sir” or “Madam”.
- Clearly state why you are writing and list your questions or details needed.
- Close politely, inviting an early response.
- Sign your full name, and if required, your designation or class.
Common Mistakes in Enquiry Letter Writing
- Missing or unclear subject line
- Using informal language or tone
- Forgetting sender’s or receiver’s address
- Not mentioning contact details for response
- Too lengthy or unfocused body
- Skipping polite closing remarks
Sample Enquiry Letter Format for Students
| Section | Sample Content |
|---|---|
| Sender’s Address | 45, Main Street, Delhi |
| Date | 10 July 2024 |
| Receiver’s Address | The Manager, ABC Coaching Institute, Delhi |
| Subject | Enquiry About Availability of Science Coaching for Class 10 |
| Salutation | Sir/Madam |
| Body | I wish to know if you offer weekend science coaching for class 10. Please send me course details, timings, and fees. |
| Closing | Thank you. Looking forward to your response. |
| Signature | Yours faithfully, Rahul Sharma |
Tips to Score Well in Exam Enquiry Letter Questions
- Memorize the order of format points (Address, Date, etc.)
- Use formal but simple language throughout
- Ask direct questions; don’t write long stories
- Mention your contact information
- Review before submission to avoid missing elements
Sample Enquiry Letter Topics by Class
- Class 6/7: Enquiry about sports equipment from a shop
- Class 8/9: Asking for details on a summer camp program
- Class 10: Enquiry to a school about admission procedure
- Class 11/12: Requesting syllabus and fee details from a college
Difference Between “Enquiry” and “Inquiry”
In Indian and UK English, “enquiry” is used for asking information in letters and exams. “Inquiry” often refers to official investigations. For board exams, always use “Enquiry Letter” as the correct heading.
When to Use Enquiry Letter Format in Real Life
- Applying to a new school or college
- Requesting product prices before buying
- Seeking job or course application information
- Before confirming booking of a service
- Contacting a company about offers or requirements
Summary of Enquiry Letter
An enquiry letter helps you request information in a formal, organized manner. By following correct format and using clear language, students improve their exam scores and gain confidence for real-world English communication. Practising different enquiry letter topics prepares you for all situations.
FAQs on Enquiry Letter: Definition, Format, Examples and Tips for Exams
1. What is an enquiry letter?
An enquiry letter is a formal request for information. It's used to seek details about products, services, courses, or job opportunities. The tone should be polite and professional.
2. How do I write an enquiry letter?
Follow these steps:
1. **Write your address and the date.**
2. **Include the recipient's address.**
3. **Write a clear subject line.**
4. **Use a formal salutation (e.g., Dear Mr./Ms./Mx. [Last Name]).**
5. **State your purpose clearly in the body.** Ask specific questions.
6. **Use a professional closing (e.g., Sincerely, Yours faithfully).**
7. **Sign and type your name.**
3. What should I include in the body of an enquiry letter?
The body should clearly state your reason for writing and any specific questions you have. Provide any relevant background information to help the recipient understand your request. Keep it concise and to the point.
4. What is the difference between an enquiry and an inquiry letter?
While often used interchangeably, 'enquiry' is more common in British and Indian English, while 'inquiry' is preferred in American English. For exams, using 'enquiry' is generally safer.
5. How formal should my enquiry letter be?
Always maintain a formal tone. Avoid slang, contractions, and informal language. Use polite and respectful language throughout.
6. What are some common mistakes to avoid?
Common mistakes include:
• Using informal language
• Being unclear about your request
• Forgetting to include your contact information
• Missing the subject line
• Poor formatting
7. How long should my enquiry letter be?
Keep it brief and focused. Aim for conciseness; avoid unnecessary details. One page is usually sufficient.
8. Should I send a follow-up letter?
If you haven't received a response within a reasonable timeframe (e.g., a week or two), a polite follow-up is acceptable. Briefly restate your enquiry and mention your previous communication.
9. Can I use an email for an enquiry letter?
While email is often used, it's crucial to maintain the formal elements of a letter: clear subject line, polite greeting, concise body, and professional closing. Unless specified otherwise, a formal letter format is generally preferred for exams.
10. What are some examples of enquiry letter topics?
Enquiry letters can be written for various purposes, including:
• Inquiring about product details
• Requesting information about a service
• Seeking admission to a school or college
• Applying for a job
• Requesting course details
11. Where can I find more enquiry letter examples?
Vedantu provides various examples and resources on letter writing. You can also find examples online through reliable educational websites and style guides.
12. What is the best way to format my enquiry letter for readability?
Use a clear and consistent font (like Times New Roman or Arial), maintain appropriate spacing between paragraphs, and use bullet points or numbered lists where appropriate to make key information stand out. Ensure your letter is easy to read and navigate on various devices.
